The City of Littleton has an opportunity for an experienced Procurement Manager. The Procurement Manager will be a working manager and successful change agent.
The Procurement Manager is responsible for procurement of goods, supplies and services needed in accordance with applicable federal, state and local laws, ordinances, rules and regulations. In addition, they will implement process improvements that increase operational efficiencies, aggregate spend, ensure accuracy of data and promote a positive customer experience. This position will play a critical role in setting the strategic vision for the future of the procurement division.
This position reports to the Finance Director and will lead and mentor other procurement staff ensuring procurement services are provided throughout the organization. At this time, the Procurement Manager has functional area responsibility and will not have direct supervisory duties, but supervisory duties may be added at a future date, to be determined.
The City of Littleton is a vibrant community south of Denver and is consistently voted as one of America’s Best Small Cities, and one of Colorado’s top five places to Raise a Family. Home to a vibrant and historic downtown, and a variety of shopping venues, restaurants, parks and trails, there is a lot to offer to the wonderful people who live and work here. The City of Littleton offers outstanding benefits and perks to our employees. For more information, please see the 2024 Benefit Guide.
The City of Littleton believes in attracting and retaining the best talent and our strategies include hiring in at market pay and creating career development opportunities. In addition to your application, please submit a cover letter that describes why you are the best candidate for this position with the City of Littleton.
Salary range: $112,900 to $124,000 per year
This full-time position is exempt per FLSA and is not eligible for overtime compensation.
Work Schedule: This full-time position typically works in person at the office. Teleworking days and/or a hybrid schedule may be available.
Application Deadline: Applications will be accepted until finalists are identified or the position is filled, but preference will be given to complete applications received by February 25, 2024. Those who do not apply by this date may or may not be considered.
Essential Duties & Responsibilities
- Consults with and advises key stakeholders on procurement trends and problems; needed policies, standards and procedural rules; and vendor relations to most effectively meet the organization’s goals.
- Provides strategic procurement planning by coordinating with departments to identify procurement needs, conduct pre-project planning, formulate procurement strategies and develop implementation plans and timelines.
- Maintains the integrity of the public procurement process by ensuring that practices are consistent, open and designed to encourage maximum competition and best value procurements.
- Provides support by performing day to day operational tasks such as issuing purchase orders, processing invoices, and other required procurement duties to ensure customer service is excellent.
- Defines procurement strategies ensuring alignment with organizational needs with a focus to maximize buying power and minimize inefficiencies.
- Responsible for the competitive bidding process.
- Continuously reviews policies and procedures governing procurement in order to improve upon and standardize the process.
- Analyzes current procurement activities and recommends improvement through more efficient procurement methods, e-procurement, quantity discounts, standardization, annual contracts for recurring purchases, or cooperative purchasing.
- Becomes a trusted advisor and technical expert to senior leadership and internal stakeholders.
- Leads and mentors staff who provide procurement duties, research, and analysis.
- Prepares and issues solicitation documents.
- Reviews contracts and procurement agreements and coordinates approval through the City Attorney’s Office as needed.
- Assists the City Attorney’s Office in revising standard contract clauses for use in contracts, solicitations and purchase agreements.
- Responsible for resolving vendor performance issues and, when needed recommends suspension or debarment of vendors or persons for cause from consideration of award of contracts.
- Ensures the maintenance of and retention compliance for purchasing records.
- Monitors and analyzes legislative bills relating to procurement policies and standards.
- Develops and conducts procurement training for internal and external customers.
- Effectively communicates purchasing policies and procedures to personnel and interprets said policies and procedures as necessary.
- Serves as the lead representative for the organization on local, statewide and/or national procurement committees.
- Other duties as assigned.
- Bachelor’s degree in business, management, or a related field; and
- Five (5) years or more of experience in procurement management including progressive leadership in a wide array of procurement functions in a complex organization; or
- An equivalent combination of education, training and work experience that produces the knowledge, skill, and ability to perform the essential duties and responsibilities of the position may be considered.
- Must be able to pass a pre-employment criminal background check.
- Experience with municipal or other government purchasing.
- NIGP Certified Procurement Professional (NIGP-CPP) certification.
- Considerable knowledge of available information system technologies, including ERP systems.
Knowledge, Skills, Abilities
- Advanced knowledge of business practices associated with the profession of governmental procurement, strategic sourcing, contracting, vendor performance management, and technology that serves these areas.
- Ability to apply associated theories, methods, principles, and practices.
- Comprehensive knowledge of laws, policies and procedures governing public procurement.
- Considerable knowledge of procurement process disciplines including source-to-pay and procure-to-pay.
- Dynamic leader of people with the ability to: create a compelling vision, demonstrate flexibility in approach, and motivate others to achieve desired results.
- Exceptional negotiation skills and the ability to coach and develop others to do the same.
- Ability to perform related duties requiring creative, analytical, evaluative, interpretive, and/or critical thinking.
- Ability to cultivate a positive work environment that fosters team and individual performance while enhancing accountability.
- Ensures a culture that fosters creativity, growth, and innovation.
- Outstanding management skills and ability to attract, retain, motivate and manage exceptional talent.
- Proven strategic and critical thinking skills as well as an ability to execute.
- Demonstrated excellent analytical skills and quantitative approach to decision making.
- Skillful at aggregating spend in a complex and decentralized organization.
WORKING ENVIRONMENT & PHYSICAL ACTIVITIES:
The essential duties for the position are performed indoors in a standard office environment. Requires ability to walk, sit, and stand for long periods. Requires ability to lift, push, pull and carry objects weighing up to 25 pounds with or without assistance.