Temporary Part-Time Event Coordinator - Museum
Temporary part-time position expected to last through December 2021.
The City of Littleton is seeking a Temporary Part-Time Event Coordinator to support our staff and customers at the Littleton Museum. Event Coordinators provide professional level business and administrative support for the City of Littleton. Assignments are more complex in nature where considerable judgment, analysis, and initiative are required in resolving problems and making recommendations.
This position is heavily involved with the coordination, planning, working with staff or vendors to plan and execute event logistics. This position will also be greeting and assisting customers at the museum. The ideal candidate is detailed oriented, has strong organization skills, and enjoys working on a variety of projects and providing outstanding customer service.
The City of Littleton is a vibrant community south of Denver and is consistently voted as one of America’s Best Small Cities. Home to a charming and historic downtown, a variety of shopping venues, restaurants, parks and trails, there is a lot to offer to the wonderful people who live and work here.
The City of Littleton believes in attracting and retaining the best talent and our strategies include hiring in at market pay and career development opportunities. In addition to your application, please submit a cover letter that describes why you are the best candidate for this position and the City of Littleton
Starting pay at or near $ 27.44 per hour.
Work Schedule: This position will be expected to work 20 hours per week. This position will work primarily at the Museum. Schedule is flexible but will include some evenings and weekends and is not eligible for benefits.
SAVE THE DATE: Interviews will be scheduled for the week of May 24th.
- Essential Duties & Responsibilities
- Serves as primary or secondary organizer for museum events and programs including, but not limited to a summer concert series, Harvest Festival, Holiday’s Evening, gallery opening receptions, and exhibit programming.
- Oversee, in coordination with museum staff, the event logistics including assisting with budgeting, venue, vendor relations / services, registration, technical services, equipment, supplies, staffing/volunteers, and entertainment.
- In collaboration with staff, write and track event work plans for event execution to ensure that goals are met.
- In collaboration with staff, write and track event-specific budgets within the constraints of the overall program or event budget.
- Meet with program, marketing/communications, and leadership staff to regularly align shared goals, coordinate promotion and marketing, and check-in on progress toward event objectives, benchmarks, and deliverables.
- Anticipate and schedule sufficient lead-time when planning to pursue sponsorship opportunities in coordination with appropriate museum staff and stakeholders.
- Assist museum staff and partners to determine themes, concepts, audiences, and projected outcomes for events to align with grant or other program deliverables and other organizational goals, including advancing diversity, access, equity and inclusion and advancing new audience development for the organization.
- Anticipate and address potential problem areas for the event to provide a high-quality experience for our contributors and participants. Elevate more complex problems to higher level staff and assist with problem solving.
- in collaboration with staff, design and execute a system of evaluation to capture participant feedback and organize this data for future event and program design.
- Assists Business Support Assistants with tasks as needed, including lunch coverage.
- Performs other similar assignments and projects as required.
- May serve as an Emergency Worker.
- Minimum Qualifications
- Bachelor’s Degree in Marketing, Business, Tourism Management, Hospitality or related field; and
- A minimum of two (2) years of work experience planning and executing large and small outdoor seasonal events, lectures, receptions, and classes; or
- An equivalent combination of formal education and related work experience, which produces the knowledge, skill and ability required to perform the essential duties and responsibilities of this position.
- Must be able to pass a pre-employment criminal background check and motor vehicle records check.
- Must be available for weekend and evening events as needed to execute events and programs.
- Experience working in a municipal government or similar environment.
- Knowledge, Skills, Abilities
- Strong customer service and interpersonal skills for both internal and external customers.
- Ability to maintain confidentiality, and exercise political savvy and discretion at all times.
- Knowledge of business and management principles.
- Ability to coordinate several projects simultaneously, adapt, and collaborate.
- An intermediate level of proficiency using Microsoft Office Suite applications.
- Ability to lead others effectively and gain cooperation without having formal authority over them.
- Highly organized with excellent time management skills, attention to detail, and a proven ability to prioritize and meet critical deadlines.
- Strong written and verbal communication skills.
- Ability to act, change or challenge decisions to meet performance goals or commitments.
- Team player.
- Strong analytical and problem-solving skills.
- Requires considerable judgment, tact, discretion, and initiative.
- Ability to operate routine and non-routine office related equipment.
- Experience with Microsoft business suite of products and other commonly used computer software programs.
WORKING ENVIRONMENT & PHYSICAL ACTIVITIES
- The essential duties for the position are performed indoors in a standard indoor office/reception area environment and outdoors on uneven terrain in all types of weather.
- Physical activities include the ability to lift, carry, push or pull objects weighing up to 50 pounds with or without assistance.