Job Description

Overall Job Objective


The City of Littleton's Finance Department is seeking a professional with grant writing, monitoring and reporting experience for the newly minted Grant Administrator position. This position will work closely with the various aspects of City operations as well as build relationships with local, state and federal granting agencies.  
The Grant Administrator will work closely with internal customers, in particular, the Public Works Department focusing on Federal Grants related to transportation.  The preferred candidate will have grant writing experience, including tracking and compliance reporting. 

The City of Littleton is a vibrant community south of Denver with over 45,000 residents and a historic downtown. Dream Vacation Magazine recently ranked the City of Littleton as the 13th Best Place to Visit in Colorado and in 2018, ranked Littleton as the 8th Best Small Cities in America.

The City of Littleton offers a generous benefits package including paid time off, retirement matching, no-cost premiums for dental and vision + a dedicated employee name a few!

Typical Starting Salary at or near: $65,000
The City of Littleton believes in attracting and retaining the best talent and our strategies include hiring in at or above market pay and career development opportunities.  In addition to your application, please submit a cover letter that describes why you are the best candidate for this position and the City of Littleton.
This position is open until filled. Once a qualified pool of candidates are established, interviews will be scheduled.


Essential Duties & Responsibilities

Grant Management
  • Researches grant opportunities that would assist the City of Littleton with achieving its goals and objectives;
  • Recommends grants, writes grant proposals on behalf of the city;
  • Utilizes appropriate systems and procedures to apply for grant opportunities;
  • Manages grants that are awarded to the city utilizing project management skills and best practices;  
  • Provides financial reports and analyzes financial data; 
  • Analyzes financial impacts and determines direct and indirect costs to help recapture expenditures;
  • Directs grant proposal development activities; discusses program plans and leads development strategies for grant funds;
  • Work closely with city staff to monitor grant activities and tracking;
  • Develops comprehensive grants compliance monitoring and reporting system for ensuring compliance with federal and state regulations; 
  • Troubleshoots and resolves grant administration issues for the city specific to grant budgets, billing, and proposals;
  • Facilitate and assists in the grant closeout process;
  • Evaluates grant process and makes recommendations regarding processes and policies;
Grant Process/Systems Administration 
  • Assists in developing, updating, and maintaining grant administration calendar, grant opportunities database, and grant proposals;
  • Compiles information and assists in completing necessary reports and ensures grant expenditures are on track;  
  • Updates and maintains grant reporting systems;
  • Develops and maintains various grant forms, templates, and processes to facilitate the grants proposal process;
Internal Facilitation/Training
  • Facilitates meetings regarding project goals, objectives, timelines, budgets, and ongoing grant proposal management;
  • Assists with the development and delivery of all grants-related training; 
  • Creates, maintains, and updates training materials and presentations for grants training; 
  • May present to various stakeholders including City Council; 
  • May serve as  an emergency worker; 
  • Performs other similar duties and projects as assigned.

Minimum Qualifications

  • A bachelor's degree in Accounting or related field, and
  • A minimum of 2 years' experience in grant management or, 
  • An equivalent combination of formal education, training and related work experience that provides the knowledge, skills and ability to perform the essential duties and responsibilities of the position     
  • Preferred qualifications: Professional Certificate in Grant Writing, multi-disciplinary grant writing experience.

Knowledge, Skills, Abilities

  • Knowledge of local, state and federal grant application and award process;
  • Grant management and project management skills;
  • Financial reporting knowledge, statistical analysis skills, and policy analysis experience;
  • Independent judgment and decision-making abilities;
  • Knowledge of the organizations goals and objectives;
  • Develops and fosters positive working relationships with community organizations/partners to facilitate collaboration on grant-funded projects;
  • Maintains working knowledge of federal regulations governing grants and audit requirements;
  • Establishes and maintains strong relationships with internal and external departments and agencies, including, federal, state, local, and nonprofit agencies.
  • The essential duties/activities for the position are performed indoors in a standard office environment;
  • Long periods of sitting, walking or standing may be required. Physical activities include occasional lifting, carrying, pushing or pulling objects weighing up to10 pounds with or without assistance.

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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