This posting closes May 1, 2019
The City of Littleton is a vibrant community south of Denver with over 45,000 residents and a historic downtown. Dream Vacation Magazine recently ranked the City of Littleton as the 13th Best Place to Visit in Colorado and in 2018, wallethub.com ranked Littleton as the 8th Best Small Cities in America.
The City of Littleton offers a generous benefits package including paid time off, retirement matching, no cost premiums for dental and vision + a dedicated employee clinic...to name a few!
The Court Administrator manages daily operations of the Municipal Court, and directly supervises the Court Clerks that provide professional level administrative support services to the court judges, attorneys and law enforcement officials.
- Essential Duties & Reponsibilities
The Court Administrator:
- Directs and manages the day-to-day operations and staff within the Municipal Court.
- Develops and analyzes Court procedures and related guidelines for the effective operation of the Municipal Court and related programs;
- Supervises and coaches staff to ensure that the Court's, the Judges', and the public's needs are met, and that State, County, and Court legal processes, policies, and procedures are followed;
- Evaluates clerk related court operations and procedures and provides direction in establishing and maintaining a written procedural and operational standards;
- Prepares and administers the court budget to include monitoring expenditures to ensure compliance with budget allocations;
- Reviews handling of fines, fees, and forfeitures to ensure correct reporting and disbursement; prepares periodic revenue reports and performs all cash out functions and supervises other related accounting and financial activities;
- Performs quality control audits in order to ensure accuracy of court records;
- Provides instructions and procedural clarification to court participants;
- Identifies pending legislation that will affect municipal court and meets with judges and other appropriate personnel to develop procedural changes;
- Tracks court activity and prepares monthly and year-to-date statistical reports;
- Issues warrants signed by a judge, subpoenas, summons, complaints, and other legal instruments. Reviews files to ensure warrant validity;
- Maintains the City's records concerning court and court case files;
- Maintains judges' schedules to ensure that all judges are assigned court dates.
- Schedules hearings and trials and administers court calendars;
- Schedule interpreters for hearing impaired and non-English speaking defendants and witnesses;
- Represents the municipal court to other groups, elected officials and outside agencies; and coordinates assigned activities with those of other groups and outside agencies and organizations;
- Prepares information on domestic violence cases and submits to police dispatchers to be reported to domestic violence registry;
- Prepares record checks submitted by military recruiters, District Attorney's Office, other courts, and private agencies;
- Maintains arraignment and show cause court date schedule by reviewing number of court days needed;
- Performs other similar assignments and projects as required.
Supervisory Responsibilities Include:
- Selects, trains, supports and evaluates personnel; assigns, and directs work; addresses complaints and resolves problems;
- Provides meaningful, timely employee feedback and appraisals; effectively manages performance by rewarding, addressing performance issues, and assigning discipline;
- Demonstrates trust, collaboration, innovation, accountability, continuous improvement, and performance management skills with employees to strategically meet goals and objectives;
- Fosters a participatory organizational climate that is trusting, transparent, positive, reinforcing, and supportive;
- Demonstrates a long-term perspective through coaching and development of employees to meet succession planning goals.
- Education, Formal Training & Experience
- A minimum of five (5) years municipal government experience with a minimum of two (2) years' experience in a supervisory municipal court setting, or
- An equivalent combination of business education, training, or work experience which provides the knowledge, skills, and abilities required to perform the essential functions of the position.
- A Bachelors Degree in criminal justice, public administration or related field is preferred.
- Knowledge, Skills, Abilities
- Knowledge of court procedures and protocol as well as all records management requirements associated with court administration.
- Knowledge of municipal and state regulations, ordinances, records management, and personnel administration.
- Proficient in data and text entry, spreadsheets, word processing, and court software.
- Excellent organization skills, ability to manage multiple tasks, setting deadlines, and planning for future changes and events.